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Trane Privacy Policy Privacy PolicyTrane respects individual privacy and values the confidence of its customers, employees, vendors, consumers, business partners and others. Trane strives to collect, use and disclose Personal information in a manner consistent with the laws of the countries in which it does business, and has a tradition of upholding the highest ethical standards in its business practices. Trane abides by the Safe Harbor Principles developed by the U.S. Department of Commerce and the European Commission and the Frequently Asked Questions (FAQs) issued by the Department of Commerce on July 21, 2000. This Safe Harbor Privacy Policy (the "Policy") sets forth the privacy principles that Trane follows with respect to transfers of Personal information anywhere in the world, including transfers from the European Economic Area (EEA) (which includes the fifteen member states of the European Union (EU) plus Iceland, Liechtenstein and Norway) to the United States.
I. SAFE HARBOR
II. SCOPE Personal information collected by Trane from employees and applicants for employment is maintained at its corporate offices in Piscataway, New Jersey in the United States as well as the local office of the employee or applicant. Trane collects Personal information for, among other things, legitimate human resource business reasons such as payroll administration; filling employment positions; administration and operations of its benefit programs; meeting governmental reporting requirements; security, health and safety management; performance management; company network access; and authentication. Trane does not request or gather information regarding political opinions, religion, philosophy or sexual preference. To the extent Trane maintains information on an individual's medical health or ethnicity (as legally required), Trane will protect, secure and use that information in a manner consistent with this Policy and applicable law. Personal information collected by Trane from prospective customers, consumers, vendors, business partners and others may be maintained at its corporate offices in Piscataway, New Jersey or at other Trane facilities. Trane collects Personal information for, among other things, legitimate business reasons such as customer service; product, warranty and claims administration; meeting governmental reporting and records requirements; maintenance of accurate accounts payable and receivable records; internal marketing research; safety and performance management; financial and sales data; and contact information. All Personal information collected by Trane will be used for legitimate business purposes consistent with this Policy.
III. DEFINITIONS
IV. PRIVACY PRINCIPLES (1) NOTICE: Where Trane collects Personal information directly from individuals, it will inform them about the purposes for which it collects and uses Personal information about them, the types of non-agent third parties to which Trane discloses that information, and the choices and means, if any, Trane offers individuals for limiting the use and disclosure of their Personal information. Notice will be provided in clear and conspicuous language when individuals are first asked to provide Personal information to Trane, or as soon as practicable thereafter, and in any event before Trane uses the information for a purpose other than that for which it was originally collected. Trane may disclose Personal information if required to do so by law or to protect and defend the rights or property of Trane. (2) CHOICE: Trane will offer individuals the opportunity to choose (opt-out) whether their Personal information is (a) to be disclosed to a non-agent third party, or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual.
For sensitive Personal information, Trane will give individuals the opportunity to affirmatively and explicitly (opt-in) consent to the disclosure of the information to a non-agent third party or the use of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. (3) DATA INTEGRITY: Trane will use Personal information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual. Trane will take reasonable steps to ensure that Personal information is relevant to its intended use, accurate, complete and current. (4) TRANSFERS TO AGENTS: Trane will obtain assurances from its Agents that they will safeguard Personal information consistently with this Policy. Examples of appropriate assurances that may be provided by Agents include: a contract obligating the Agent to provide at least the same level of protection as is required by the relevant Safe Harbor Principles, being subject to EU Directive 95/46/EC (the EU Data Protection Directive), Safe Harbor certification by the Agent, or being subject to another European Commission adequacy finding (e.g., companies located in Hungary and Switzerland). Where Trane has knowledge that an Agent is using or disclosing Personal information in a manner contrary to this Policy, Trane will take reasonable steps to prevent or stop the use or disclosure. Trane holds it Agents accountable for maintaining the trust our employees and customers place in the company. (5) ACCESS AND CORRECTION: Upon request, Trane will grant individuals reasonable access to Personal information that it holds about them. In addition, Trane will take reasonable steps to permit individuals to correct, amend or delete information that is demonstrated to be inaccurate or incomplete. Any employees that desire to review or update their Personal information can do so by contacting their local Human Resources Representative. (6) SECURITY: Trane will take reasonable precautions to protect Personal information in its possession from loss, misuse and unauthorized access, disclosure, alteration and destruction. Trane protects data in many ways. Physical security is designed to prevent unauthorized access to database equipment and hard copies of sensitive Personal information. Electronic security measures continuously monitor access to our servers and provide protection from hacking or other unauthorized access from remote locations. This protection includes the use of firewalls, restricted access and encryption technology. Trane limits access to Personal information and data to those persons in Trane's organization, or as agents of Trane, that have a specific business purpose for maintaining and processing such Personal information and data. Individuals who have been granted access to Personal information are aware of their responsibilities to protect the security, confidentiality and integrity of that information and have been provided training and instruction on how to do so. (7) ENFORCEMENT: Trane will conduct compliance audits of its relevant privacy practices to verify adherence to this Policy and the US Department of Commerce Safe Harbor Principles. Any employee that Trane determines is in violation of this Policy will be subject to disciplinary action up to and including termination of employment.
V. DISPUTE RESOLUTION
VI. INTERNET PRIVACY Trane may also collect anonymous information concerning website users through the use of "cookies" in order to provide better customer service. "Cookies" are small files that websites place on users' computers to identify the user and enhance the website experience. None of this information is reviewed at an individual level. Visitors may set their browsers to provide notice before they receive a cookie, giving the opportunity to decide whether to accept the cookie. Visitors can also set their browsers to turn off cookies. If visitors do so, however, some areas of Trane websites may not function properly. Few, if any, of Trane's websites are directed toward children. Nevertheless, Trane is committed to complying with applicable laws and requirements, such as the United States' Children's Online Privacy Protection Act ("COPPA").
Trane website users have the option to request that Trane not use information previously provided, correct information previously provided, or remove information previously provided to Trane. Those that would like to correct or suppress information they have provided to Trane should forward such inquiries to: The inquiries should include the individual's name, address, and other relevant contact information (phone number, email address). Trane will use all reasonable efforts to honor such requests as quickly as possible. Trane websites may contain links to other "non-Trane" websites. Trane assumes no responsibility for the content or the privacy policies and practices on those websites. Trane encourages all users to read the privacy statements of those sites; their privacy practices may differ from those of Trane.
VII. CHANGES TO THIS SAFE HARBOR PRIVACY POLICY |
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